How Long Does OWCP Have to Process a CA-7? Understanding Federal Workers’ Comp Timelines

If you’re a federal employee injured on the job, navigating the Office of Workers’ Compensation Programs (OWCP) process can feel overwhelming. A critical step in receiving compensation for lost wages is submitting Form CA-7, the “Claim for Compensation.” But once you’ve submitted it, how long does OWCP have to process a CA-7? Let’s break down the typical timelines and what you can expect.

The CA-7 Processing Timeline: What to Expect

While there isn’t a single, rigid deadline for OWCP to issue a payment decision on every CA-7, the process typically involves a few key stages with recommended timeframes:

  • Employee to Agency Submission: After your initial injury (and often after the 45-day Continuation of Pay, or COP, period ends), you, the injured federal employee, are responsible for completing Form CA-7 and submitting it to your employing agency. For ongoing disability, it’s generally recommended to submit a CA-7 every two weeks.
  • Agency to OWCP Submission: This is a crucial step. Your employing agency has a five-workday window from the time they receive your completed CA-7 to submit it to OWCP. This swift forwarding is essential to avoid delays in your compensation.
  • OWCP Review and Action: Once OWCP receives the CA-7 from your agency, they aim to:

Review wage loss claims within five days of receipt. This initial review is to ensure the form is complete and the claim is ready for development.

Take action to develop or pay within 14 days of receipt from the agency. “Action to develop” means they may request additional information or medical evidence if needed to adjudicate your claim. If all necessary information is present, they will proceed with payment.

Important Note: While these are the target timeframes, the actual processing time can vary depending on several factors, including:

  • Completeness of your submission: Missing information or insufficient medical evidence will lead to delays as OWCP will need to “develop” the claim further.
  • Complexity of your case: More complex injuries or those requiring extensive medical review may take longer.
  • OWCP caseload: The volume of claims OWCP is processing can also impact timelines.

Timely submission of medical evidence: It’s your responsibility to ensure OWCP receives ongoing medical documentation supporting your disability for the periods claimed. This is often submitted with your CA-7 or via Form CA-20a.

Proactive Steps to Expedite Your CA-7

To give your CA-7 the best chance for timely processing, consider these proactive measures:

  • File Electronically (ECOMP): Whenever possible, utilize the Employees’ Compensation Operations and Management Portal (ECOMP) to submit your CA-7. This can streamline the process and provide you with better tracking.
  • Be Thorough and Accurate: Double-check all sections of your CA-7 for accuracy and completeness before submitting it.
  • Provide Strong Medical Documentation: Always include clear, concise, and comprehensive medical evidence supporting your disability for the periods you are claiming. Ensure your doctor clearly links your disability to your work-related injury.
  • Communicate with Your Agency: Stay in touch with your agency’s injury compensation specialist to confirm they have submitted your CA-7 to OWCP promptly.
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  • Keep Records: Maintain copies of everything you submit, including dates of submission and any correspondence with your agency or OWCP.

Need Expert Guidance? Blue Star Rehab Can Help!

Navigating the federal workers’ compensation system, including the intricacies of the CA-7 form and OWCP processing, can be a daunting task. If you’re a federal employee in Dallas, TX, or the surrounding DFW Metroplex, don’t face it alone.

The federal workers’ compensation experts at Blue Star Rehab in Dallas, TX, specialize in providing comprehensive care and crucial support to injured federal workers. Their team of DOL-credentialed doctors and OWCP specialists understands the nuances of FECA and OWCP regulations. They can assist you with:

  • Expert Medical Care: Providing top-notch medical treatment and rehabilitation for your work-related injury.
  • OWCP Forms Assistance: Guiding you through the complex paperwork, including the CA-7, to ensure accurate and timely submissions.
  • Claims Navigation: Helping you understand your rights and working to ensure you receive the compensation you deserve.

Don’t let confusing timelines and complex regulations stand in the way of your recovery and rightful benefits. Contact Alivio Health & Rehab in McAllen, TX, today for a free consultation. Their dedication to injured federal workers can make a significant difference in your journey back to health and financial stability.